Thank you for coordinating LARPs and other events. We have provided a variety of forms and documentation that may be helpful to you. If you have any suggestions or would like to modify any of the documents, please inform us.
Equipment Request Form: Project Leaders, Game Masters, and Cast, can request props and costumes from ARC Storage for gamelines. It has lists of equipment and costuming for ease of selection. Pictures can be found in the Prop Collection Picture Gallery and Costume Picture Gallery.
Event Approval Forms: The first step for seeking to run a new game or social event under the auspices of the Adelaide Roleplaying Community Inc.
Promotional Request Form: The one stop shop for requesting assistance or support from the committee to promote your game or event.
Volunteering in ARC
To become a volunteer at an ARC event, simply download and complete the Volunteer Application Form. Check out the list of potential volunteer roles below.
- ARC Committee Positions
- Authorised First Aider
- Cast (Permanent NPC)
- Caterer
- Check In Desk
- Cleaning Administrator
- Community Safety
- Design Volunteer
- Event Organiser
- Game Master
- General Committee Support
- General Crew
- Member Support
- Rules Marshal
- Social Media & Public Inquiry Support
Printable Forms
- ARC Storage Agreements required to store ARC’s props, costumes and equipment long-term at home.
- Attendance Roster is used for sign in when phone reception is poor.
- Cash Count Forms used to track and bank ARC’s cash tins.
- Chore Roster Template simplifies the assignment of pack down tasks following big events.
- Combat Induction Checklist keeps a record of who has attended the training. Only authorised Combat Trainers can provide combat inductions.
- Debriefing Question Template for use in debrief circles.
- Equipment Hire Form is filled in by those hiring equipment or where a Project Leader(s) borrows participant’s equipment as loaner gear for NPCs or PCs.
- First Aid Incident Form is kept in every ARC First Aid kit and must be filled in after any first aid incident.
- Meal Order Form is a used when participants are ordering food from a menu.
- Opening Speeches Template contains essential information that must be mentioned during opening speeches.
Risk Assessments
All game masters and event organisers should be aware of the risks involved in the use of their particular venue. Please find the venue info-sheets (under construction) and risk assessments below:
Adelaide Roleplaying Community Inc. 