Adelaide Roleplaying Community Inc.

Thank you for coordinating LARPs and other events. We have provided a variety of forms and documentation that may be helpful to you. If you have any suggestions or would like to modify any of the documents, please inform us.

Event Approval Forms
If you would like to run an event, please fill out the relevant approval forms.
New Game Approval Form
New Social Event Approval Form

Promotional Request Form
The Promotional Request Form allows you to request further advertising from the ARC Committee.

Volunteer Role
To become a volunteer at an ARC event, simply download and complete the Volunteer Application Form. Check out the list of potential volunteer roles below.

• ARC Committee Positions
• Authorised First Aider
• Cast (Permanent NPC)
• Caterer
• Check In Desk
• Cleaning Administrator
• Community Safety
• Design Volunteer
• Event Organiser
• Game Master
• General Committee Support
• General Crew
• Member Support
• Rules Marshal
• Social Media & Public Inquiry Support

Combat Induction Template
For games that involve NERF or boffer weapon fighting, it is mandatory for all participants to be trained in safe combat techniques. Please refer to the Combat Induction Checklist to keep a record of who has attended the training. Only authorised Combat Trainers can provide combat inductions.

Sign In Sheet
As per our insurance requirements, all participants must sign in to games to ensure we have an adequate Attendance Roster.

Risk Assessments
All game masters and event organisers should be aware of the risks involved in the use of their particular venue. Please find the venue info-sheets (under construction) and risk assessments below:

• Athelstone Scout Hall
• Clarendon Winery
• Glenbarr Homestead
• Holden Hill (Park)
• Holden Hill Community Center
• Old Woodhouse Manor
• Safe Place Training
• Salisbury Girl Guide Hall
• Salisbury Scout Hall
• Train Museum
• Tranmere Sea Scout Hall
• Wilfred Taylor Reserve

Other Forms:

• ARC Storage Agreements must be filled out by those who wish to store ARC’s props, costumes and equipment long-term.
• Cash Count Forms are filled out by authorised volunteers to track and bank an event’s cash tin.
• Chore Roster Template is designed to allow Project Leader(s) to pre-assign tasks to participants to ensure all areas are cleaned. It can be modified to fit your cleaning needs.
• Debriefing Question Template assists those running debriefs with example questions.
• Equipment Hire Form is to be used when participants hire equipment or where a Project Leader(s) borrows participant’s equipment as loaner gear for NPCs or PCs.
• First Aid Incident Form is kept in every ARC First Aid kit and provided as additional forms to Sign In volunteers.
• Meal Order Form is a helpful tool when allowing participants to order food.
• Opening Speeches Template provides a handy list of dot points you can use to guide your event’s initial welcome.